HOUR, DAY, PROJECT AND RETAINER
Freelance Rate Calculator
Price from costs and capacity, not from a competitor's guess.
Turn your income goal, operating costs, time off and billable capacity into practical hourly, day, project and retainer rates.
- Excel + Google Sheets
- Macro-free
- Instant download
THE JOB IT SOLVES
A workbook built around one concrete job.
- 01Hourly and day rates
- 02Project quote calculator
- 03Utilization scenarios
- 04Quote pipeline dashboard
SEE THE FILE BEFORE YOU BUY
Real dashboard, inputs and features.
These images come from the delivered product. They are not a fabricated interface made for this page.
WHO IT IS FOR
A strong fit when you need this.
- Freelancers reviewing their rates
- Consultants quoting projects and retainers
- Service businesses that need capacity-aware pricing
INSIDE THE WORKBOOK
What the template includes.
- Revenue needed for a take-home goal
- Retainer and two-hour minimum rates
- Project buffer and direct costs
- Low, base and stretch utilization
- Quote pipeline tracking
- Reconciliation checks across seven tabs
FREE PRACTICAL GUIDE
How to calculate a freelance hourly, day and project rate
Calculate a sustainable freelance rate from target income, business costs, time off, billable capacity, utilization and margin.
Read before you buyTRY THE LOGIC FIRST
Try the free calculator
Get a quick hourly estimate before using the full scenario, project and retainer workflow.
Try the free calculatorHOW IT WORKS
From example rows to your own numbers.
- 01
Set the target
Enter desired income, business costs, time off and working capacity.
- 02
Test utilization
Compare what changes when fewer or more hours are genuinely billable.
- 03
Build the quote
Move from the rate engine into project and retainer pricing.
DELIVERY AND COMPATIBILITY
An editable file without another account.
You receive one macro-free .xlsx workbook and a PDF guide for importing it into Google Sheets. Minor visual differences may appear after import.
Planning tool only. Rates do not guarantee demand, utilization, profit or income. A revenue buffer is a markup assumption, not a promised margin.
Freelance Rate Calculator
If it solves the job in front of you, it is ready to download.
Payment, applicable taxes and secure delivery through Gumroad.